Your academy is unique. Schoox has given you, as an academy administrator, a lot of choices when it comes to how your academy functions. There are a lot of settings to review, but we strongly suggest that you take the time to do so as soon as possible. Reviewing each setting may provide better insight into the possibilities available.
This article is meant to provide clarity and explanation for each academy setting. Select each section to learn more about its settings.
Your academy settings are divided amongst the three Admin workspaces — Academy Admin, Training Admin, and Development Admin. Each setting pertains to the workspace in which it lives.
Within one of those workspaces, under Settings on the left, select Control Panel.
Adaptive Learning allows Schoox to make recommendations based on a user's Metrics. This option can enable the suggesting of courses by looking at skill strengths and weakness or in connection with a user's job(s). This option also allows for the usage of Career Paths, which can provide a custom path to an individual's growth based on their skills.
Business Impact is a powerful tool that allows you to evaluate your business performance, and take into consideration the role of your training program. If you'd like to see how training may be influencing your organization's KPIs, you will need to activate it here and complete the setup process.
There are many settings in this section that expand and restrict permissions when it comes to course creation and management, as well as how course function in your academy. Most are fairly self-explanatory, but please let us know if there are questions or needed clarifications. That said, there are a few sub-sections and settings explained in more detail below.
Default Settings allow you to determine some default responses when creating courses and adding lectures. For example, if all of your courses are considered compliant courses, you are able to set that default as Yes.
Filtering and Sorting Options allow you to set up how Available Courses and My Courses are listed by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in.
A Courses Starting Page is a special page the learner is taken to when visiting their available courses. There you can highlight specific available courses via course category.
Events are scheduled live gatherings, either virtual or on-site. Attendance is able to be tracked at events. This section has several settings that deal with permissions, as well as those detailed below.
Google maps dependency determines whether or not Schoox automatically looks up the address of the event in Google Maps. This feature makes it easier for attendees, but may not be applicable for your use in your academy.
Filtering and Sorting Options allow you to set up how Event Offer and My Events are listed by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in.
Leaderboards keep track of points accrued by academy members and displays them relatively to each other. How members earn points is configured by academy administrators. Here you can enable the use of leaderboards in your academy, and whether leaderboards should be tracked on academy-wide or within defined communities.
Badges are virtual awards given to learners upon completion of specific tasks or accomplishments. Here you can determine if badges are active in the academy, where they can be used, and who can create and award them.
Filtering and Sorting Options allow you to set up how Available Curricula and My Curricula are listed by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in.
If your organization has Google Analytics, the account can be linked to provide additional usage and metrics around Schoox usage.
Tags are keywords that help the learner find similar content. If visible, the learner can select a tag to find related content.
Users with write permissions in a folder can also manage content expands who is able to manage content. By default, only those who originally uploaded a piece of content can manage it. With this option enabled, anyone with the write permission in a category can manage any content within that category.
If enabled, the Library Starting Page will appear by default, and is used to highlight specific content within the library.
Filtering and Sorting Options allow you to set up how library sorted and filtered by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in. It is important to think through what users would want to see in their default view goes as it will make finding content easier.
You can also set the default language with which content is associated. Setting as default language allows content to show specifically for languages. If this is not selected, content cannot be filtered based on language unless selected during the upload process or at a later time, individually. If this setting is chosen after content is already in the library, this will update all content without a previously selected language to the default language.
This option allows for the control of course visibility based on how it has been categorized, or in some cases, not categorized. This determines whether managers can set up Geo-fencing for courses that are private in the "Without Category" section, private courses in categories the manager has access to, or courses they have created, but have lost access to the category that houses their course.
Member Settings has several options that determine how members relate to the academy. Most are fairly self-explanatory, but
In Schoox, you are able to set up an organized training program for those new to your organization. This section enables the onboarding module in your academy. There is also a field defining how a member should be considered new. A new academy member can be a parameter when setting up and onboarding profile, so it is important to make sure this is configured correctly for new hires.
This section defines how the various socially-focused utilities function within your academy. These include the academy wall, groups, discussion boards, and others. These options should be reviewed, as social collaboration may play an important part in your academy, but may need the resources allocated to be properly maintained. For example, wall posts and discussion boards may require frequent moderation. Also, under Social Activities Settings, there are options to allow downloading of documents and media in the academy library and the more info panel, as well as social network association.
Every user has their personal dashboard. These options provide the ability for a users to see more or less information from within the dashboard. Some options only become available if the modules they are correlated to are being utilized.