Your academy is unique. Schoox has given you, as an academy administrator, a lot of choices when it comes to how your academy functions. There are a lot of settings to review, but we strongly suggest that you take the time to do so as soon as possible. Reviewing each setting may provide better insight into the possibilities available.
This article is meant to provide clarity and explanation for each academy setting. Select each section to learn more about its settings.
Navigation
All your Academy Settings are centralized and can be accessed directly within your Academy Workspace under the Settings section.
In the left navigation, make sure you are in the Academy Workspace.
Then, select Settings.
On this page, you can easily locate the desired settings using the relevant filters on your left.
Adaptive Learning allows Schoox to make recommendations based on a user's skills. This option can enable the suggesting of courses by looking at skill strengths and weakness or in connection with a user's job(s). This option also allows for the usage of Career Paths, which can provide a custom path to an individual's growth based on their skills.
Business Impact is a powerful tool that allows you to evaluate your business performance, and take into consideration the role of your training program. If you'd like to see how training may be influencing your organization's KPIs, you will need to activate it here and complete the setup process.
There are many settings in this section that expand and restrict permissions when it comes to course creation and management, as well as how course function in your academy. Most are fairly self-explanatory, but please let us know if there are questions or needed clarifications. That said, there are a few sub-sections and settings explained in more detail below.
--
Default Settings allow you to determine some default responses when creating courses and adding lectures. For example, if all of your courses are considered compliant courses, you are able to set that default as Yes.
Default Sorting Options allow you to set up how Available Courses and My Courses are listed by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in.
Events are scheduled live gatherings, either virtual or on-site. Attendance is able to be tracked at events. This section has several settings that deal with permissions, as well as those detailed below.
--
Google maps dependency determines whether or not Schoox automatically looks up the address of the event in Google Maps. This feature makes it easier for attendees, but may not be applicable for your use in your academy.
Filtering and Sorting Options allow you to set up how Event Offer and My Events are listed by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in.
Leaderboards keep track of points accrued by academy members and displays them relatively to each other. How members earn points is configured by academy administrators. Here you can enable the use of leaderboards in your academy, and whether leaderboards should be tracked on academy-wide or within defined communities.
Badges are virtual awards given to learners upon completion of specific tasks or accomplishments. Here you can determine if badges are active in the academy, where they can be used, and who can create and award them.
If your organization has Google Analytics, the account can be linked to provide additional usage and metrics around Schoox usage.
--
Tags are keywords that help the learner find similar content. If visible, the learner can select a tag to find related content.
Users with write permissions in a folder can also manage content expands who is able to manage content. By default, only those who originally uploaded a piece of content can manage it. With this option enabled, anyone with the write permission in a category can manage any content within that category.
If enabled, the Resources Starting Page will appear by default, and is used to highlight specific content within the resources.
Filtering and Sorting Options allow you to set up how resources sort and filter by default. The user is able to adjust their view, but this default view will appear as determined here each time they log in. It is important to think through what users would want to see in their default view goes as it will make finding content easier.
You can also set the default language with which content is associated. Setting as default language allows content to show specifically for languages. If this is not selected, content cannot be filtered based on language unless selected during the upload process or at a later time, individually. If this setting is chosen after content is already in the resources, this will update all content without a previously selected language to the default language.
This option allows for the control of course visibility based on how it has been categorized, or in some cases, not categorized. This determines whether managers can set up Geo-fencing for courses that are private in the "Without Category" section, private courses in categories the manager has access to, or courses they have created, but have lost access to the category that houses their course.
Member Settings have several options that determine how members relate to the academy.
On the Job Training involves tasks that can be assigned and then marked off as complete and/or evaluated in-person with an instructor or mentor. This section covers who can create, and assign standalone OJTs, as well as edit assessments. It also allows you to define the various performance levels, if desired.
In Schoox, you are able to set up an organized training program for those new to your organization. This section enables the onboarding module in your academy. There is also a field defining how a member should be considered new. A new academy member can be a parameter when setting up and onboarding profile, so it is important to make sure this is configured correctly for new hires.
Every user has their personal dashboard. These options provide the ability for a users to see more or less information from within the dashboard. Some options only become available if the modules they are correlated to are being utilized.