If you want to copy a Learning Path, for example when you want a similar Learning Path with one or two added courses for a different group of employees, you can easily do this in your Academy.
Copying Learning Paths
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin for all Training Administration options.
Select Manage Training and then select Learning Paths.
Select the Learning Path you want to copy from the list. In the management screen, under Edit Learning Path on the right, select Copy Learning Path.
Check the boxes next to those elements you'd like to copy, and select Copy Learning Path when finished.
The elements included in the list are the following:
- Learning path image
- Badge
- Courses
- Events
- Polls
- Custom fields
You have also the option to decide if you want to Create new instances of the learning path courses by selecting the corresponding checkbox. If you enable this option, the courses in the copied learning path will be independent from those in the original, and progress will not be shared between them.
While copying learning path, if the Create new instances of the Learning paths Courses option is checked, the new courses created within the learning path will also contain the custom fields, if applicable.
If you don't check the option to create new instances, the steps and lectures contained within the original courses will all be copied into the Learning Path. Progress in the new learning path's courses will mirror that in the originals.
For example:
- Learning path A is assigned to a user
- The user completes all courses within the learning path and gets 100% learning path completion
If you copy learning path A and assigned it to the same user
- All courses within learning path A COPY will automatically be completed with the same completion dates as learning path A
- The learning path A COPY will also automatically be completed with the same completion date as learning path A
Notifications
If you are an Admin and you wish to be notified when the copy process has started and finished, you'll need to make sure the notification is enabled.
In the Academy Workspace, navigate to Notifications, and then select Academy.
Select Courses & Learning Paths from the left-hand training filter and locate the “Your course or learning path has been duplicated” notification.
Copied learning paths will be set as private by default and they will be added under the "Without Category". Feel free to adjust the learning path settings if needed.
Please note:
- It is possible to copy a learning path either in the same academy or to another one. However, learning path events are not being copied from one academy to another as each event (learning path connected or standalone) is directly associated with the academy's Org structure.
- In addition, if you are copying a learning path from one academy to another please check that the above-mentioned notification settings are enabled in both academies.
1. For example, if you copy a learning path from Academy A to Academy B and the email notifications for Academy B are off then you will not receive an email stating that the copy has finished.
2. This applies to the in-app notifications as well. If you copy a learning path from Academy A to Academy B and the in-app notifications for Academy B are off then you will not receive the relevant notification stating that the process has finished.
- It is not an instant action and it takes time depending on the system load at the time you copy the learning path.
- Copying custom fields does not create them in another academy. When transferring between academies, the required custom fields must already exist in the destination academy. Only fields that are present in the target academy will be successfully copied.
- Learning path-connected event custom fields will not be copied between academies, only within an academy. Single offers can be duplicated, and their custom fields will also be copied within an academy.
- If you kept the original courses in the copied version of the learning path and edit the original content or steps, the changes will apply to all learning paths that the course is connected too.