You are able to update training material across multiple courses directly within your Resources.
First, make sure that the training material (lecture or supplemental material) you want to update has been added to your courses from the Resources. To learn more about how to add training material from the Resources read:
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin for all Training Administration options. Here, select Resources.
- Locate the Resource item you wish to update and select View details in the List view.
- Select Replace file to upload the new version of the file.
- After updating the file, click Update Course File to apply the updated version to the lectures within the courses.
Important note:
If a file is shared across multiple courses and you only use Replace file without selecting Update course file, the new version will not be reflected within the courses. The Replace file option updates the item in the Resources only and does not automatically apply changes to existing courses.
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The file is subject to periodical updates every: Check this box if you'd like periodic reminders sent to admins, the course creator, or both. Be sure to save when finished.
- After selecting Update course file, the next step will display the courses associated with this file. Check the box next to the appropriate courses, and select the Update button.
When selected, you can then determine who receives these notifications.
In the left navigation, make sure you are in the Academy Workspace.
In the Academy Workspace, navigate to Notifications, and then select Reminders.
select the Training filter located on the left-hand side of the page.
Under Notification about periodical content update, determine who should receive the notifications and when.
Note:
If a lecture was initially added to the Resources page and made available for use across multiple courses, you may occasionally find that a specific course no longer appears when selecting the Update Course File option. This behavior may occur if the file was subsequently updated directly within a course lecture using the Update option.
In such cases, the system creates a standalone version of the file within that lecture, thereby removing its association with the original Resource item. This ensures that the lecture maintains its own dedicated version of the file, specific to the course context.
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