You are able to update training material across multiple courses directly within your Resources.
First, make sure that the training material (lecture or supplemental material) you want to update has been added to your courses from the Resources. To learn more about how to add training material from the Resources read:
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin for all Training Administration options. Here, select Resources.
- Locate the training material you wish to update and select More info next to the corresponding file.
- Select Update File to upload the new version of the file.
- After updating the file, click Update Course File to apply the updated version to the lectures within the courses you choose.
Important note:
If a file is shared across multiple courses and you only use Update File without selecting Update Course File, the new version will not be reflected within the courses. The Update File option updates the item in the Library only and does not automatically apply changes to existing courses.
- After selecting Update Course File, a window will appear displaying the courses associated with this file. Check the box next to the appropriate courses, and select the Update Course button.
- Check this box if you'd like periodic reminders sent to admins, the course creator, or both. Be sure to save when finished.
When selected, you can then determine who receives these notifications.
Select Admin in the upper navigation bar. Then, under Notifications on the left, Set Reminders.
Under Notification about periodical content update, determine who should receive the notifications and when.
Note:
If a lecture was initially added to the Resources page and made available for use across multiple courses, you may occasionally find that a specific course no longer appears when selecting the Update Course File option. This behavior may occur if the file was subsequently updated directly within a course lecture using the Update option.
In such cases, the system creates a standalone version of the file within that lecture, thereby removing its association with the original Resource item. This ensures that the lecture maintains its own dedicated version of the file, specific to the course context.
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