As a Learner, one of the forms of training that can be assigned to you is On-the-Job Training. On-the-Job Trainings in Schoox are a check-list of things you need to do, and may have tasks that need to be done externally.
There are two types of On-the-Job Training in Schoox:
- Course-Connected: This On-the-Job Training is part of a course, and only is taken when you are assigned to or enrolled in the course.
- Standalone: This On-the-Job Training stands on its own, and can be assigned to you without a course.
On-the-Job Trainings have four types of tasks:
- Tasks that can be simply checked off when complete
- Tasks that require some sort of homework from the employee
- Tasks that are open questions.
- Tasks that require a signature
To complete your tasks, navigate to the On-the-Job Training in question and click on it to open it.
Navigation
In the left navigation, make sure you are in the Learner Workspace.
When you are in the Learner Workspace, click on Training and then select My Training.
In the My Training view, you can find all your current and completed training, including On-the-Job Training.
To find On-the-Job Training in Progress, select the In Progress tab on the top navigation.
Click on the filter icon and filter by On-the-Job Training to see all your current assignments.
Click on the On-the-Job Training to open it.
Completing Your Tasks
Tasks without verification: If you finished this task, simply select the checkbox for Learner. The date will be automatically recorded.
Tasks with home assignment: These tasks need you to provide some sort of verification to your trainer. This assignment could be a report or even a test, and most likely was given to you by your instructor. After completing your assignment based on your manager's instructions, you have to upload it to Schoox.
Available file types: .zip, .rar, .3gp, .avi, .flv, .m4v, .mkv, .mov, .mp4, .mpeg, .mpg, .ogv, .webm, .wmv, .jpg, .jpeg, .png, .pdf, .doc, .docx, .ppt, .pptx, .xls, .xlsx, .txt, .mp3, .m4a.
Tasks with a question: Answer the question and select the checkbox in the Learner column.
Signature tasks: Enter your signature, then select Submit.
When all your tasks are finished, your manager will be able to look at it if needed. They might need to sign-off before the On-the-Job Training is fully completed. During their check, they can rate your performance, upload a revised home assignment, and add any needed comments.
If there is an evaluation document uploaded during those steps, you will be able to download it right after the full assessment.
Requesting a Task be Marked as Not Applicable
Some tasks may not apply to you. For example, if a task doesn't match your role or situation. If your trainer
has turned on this option for a task, you'll see a Mark as not applicable button next to it, in addition to the
usual completion action.
To request that a task be excluded from your training:
- Click Mark as not applicable on the task.
- In the confirmation window, review the explanation that your request will be sent to your trainer for
review, then click Send request. - The task now shows Pending as not applicable (Cancel). You can click Cancel at any time before your
trainer responds to withdraw the request.
Once your trainer reviews your request:
- If the request is accepted, the task is marked as Not applicable. Hover over the Not applicable indicator to view who accepted the request, when it was accepted, and a note indicating that the task no longer counts toward the learner's progress. The learner also receives a notification confirming the change ("Your task was marked as not applicable").
- If the request is declined, the task returns to its original state and must still be completed. The learner receives a notification informing them that the task remains required ("Your task wasn't marked as not applicable").
Notes
- After your assessment, you'll no longer have the option to change your answer (open question-task) or update your home assignment (home assignment task)
- When it comes to home assignments, you have the option to sign off your task even if you have not uploaded a file.
- If The OJT Creator has defined that a Trainer's sign-off is not required for Simple/Signature Tasks, once you have (as a trainee) signed-off, the tasks will be considered as completed.
- To view and sign off on a Course-Connected On-the-Job Training (OJT), you must have the "Assess On-the-Job Training" permission. Additionally, the OJT sign-off permission settings should not restrict your role, and you must have Read Permissions to at least one of the course categories.
- A task marked as not applicable (N/A) does not count toward your On-the-Job Training's progress, scoring, or completion.