Users with the Reporting permission enabled to have access to My Team Dashboard, where they can find detailed information about their employees’ training performance.
You, as an Admin, have the option to apply a setting regarding the view access to courses and learning paths for non-admins that have reporting permission enabled.
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Settings.
Select the Academy filter type and then Reporting Visibility Rules in the settings to expand options.
If the “Show all courses, learning paths, and microlearning” toggle is set to “On”, managers with the reporting permission enabled will be able to see all academy courses and learning paths with at least one enrolled user.
If you want to apply specific access restrictions, and allow Reporters to see only those courses/ learning paths that are permitted through category permissions, set the “All Courses and Learning Paths” toggle to “No”. Two new settings will appear where you have the option to decide whether the Reporters will be able to see the following or not:
- Uncategorized private courses, learning paths, and microlearning
- Categorized private courses, learning paths, and microlearning
Another option is the "Courses, learning paths, and microlearning without enrollment" option. If you turn this setting off Managers with reporting permissions will not be able to see the courses, Learning paths and micro-courses with no enrolled employees. Stats will be visible if the "Show all courses, learning paths, and microlearning" setting is enabled even if this setting is turned off.
That means, that if the "Show all courses, learning paths, and microlearning" and "Courses, learning paths, and microlearning without enrollment" settings are both enabled, managers with reporting permissions will be able to view ALL courses, learning paths and micro-courses under reporting, even those that have no enrolled users.
As an example, if you have applied the settings presented in the previous image, the Reporter will be able to see only the data related to the employees that are under their authorization and their courses/learning paths/micro-courses that are not private & listed under the “Without category” section at the same time.
Note: If a course has over 4000 enrolled users, the dashboard will display a "Refresh now" link.
This link is designed to provide greater flexibility in managing course statistics for large user groups. By clicking the "Refresh now" link, you can manually initiate the recalculation of the course's statistics to ensure the displayed information is up-to-date. This process can be particularly useful for courses with significant enrollment numbers, as it allows administrators to maintain accurate data.
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