Virtual Events come in three options: Standalone, Course-Connected and Learning Path Connected. Each event can have one or more offers.
Navigation
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin for all Training Administration options.
Select Manage Training and then select Events.
Then, select the Virtual event type in the filter on the left.
This gives you an overview of all Virtual Events, the type of event, and how many offers the event has.
Managing Events
Selecting an event will send you to the event management page, where you get an overview of the event's offers. It will show the name, the training instructor / event creator, the status, and the date. Clicking on an offer allows you to change the details and date of that specific offer.
The selected event panel also shows the number of members attending, the starting date/time with timezone, and the number of available seats for the key event (available seats is hidden for invitation-based events), along with the attendance rule and repetition frequency where applicable. The offers table itself can be searched by offer title, sorted by offer title or date (oldest to newest by default), and filtered by state (Active/Archived/Canceled), status (Upcoming/In progress/Completed), date, location, venue, instructor, and creator. Each offer row shows a Key offer tag on the main offer, an info icon with the archive/cancel reason on hover where one was given, and a Download iCal action; the Offer title and Download iCal columns stay visible (sticky) while scrolling. For virtual events, the table instead shows Initiate, Start, and Cancel offer actions, each enabled only under specific conditions (for example, Initiate requires at least one registered learner with a valid email) with a tooltip explaining why a disabled button is inactive.
Note: For registration-based event bundles using the attendance rule “Users must attend all events,” the maximum number of attendees cannot be reduced below the original value that was set when the event was created.
Setting and Changing an Event Bundle's Title
When an event has multiple offers, the title shown for the whole bundle — the master event that appears on the event listing — comes from the Multiple Offers Title field on the event's edit page.
This title represents the bundle as a whole and is separate from the names of the individual offers beneath it, so the bundle title can include wording that none of the individual offers use.
If the Multiple Offers Title field is left blank, the bundle uses the name of the master event (the first event) instead.
To update the title displayed for an existing event bundle:
- Locate the event bundle you want to update and open it.
- From the right-side panel, select Edit Event.
- In the Multiple Offers Title field, enter the new title.
- Save your changes.
The updated Multiple Offers Title will be displayed as the title for the event bundle.