If you have purchased any course collection for your academy with a coupon code, you, as an Admin, have the option of managing them.
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin.
Select External Courses and then select Categorize Courses.
Here you will have access to two options, New Coupons, and Accepted Coupons.
New Coupons tab
In the "New Coupons" section you will see three (3) options:
- Preview: You will be redirected to the course, where you will be able to access the training material.
- Accept: The course will be added to the course catalog of your academy.
- Delete: Your academy will no longer have access to this course.
Accepted Coupons tab
By navigating to the "Accepted Coupons" section you will be redirected to a page including a list of all accepted courses where you will be able to set up properly each course depending on the needs of your academy and then assign it to the users. There are four (4) options available on this page:
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Assign: You will be redirected to the Assigning Courses to Team Members.
Please note: if that option is not appearing, it means that the relevant course has been retired. - Delete: The course will be deleted from your academy. Users that have already been enrolled in the course will not be affected, but if there are any remaining coupons available, will not be able to be redeemed in the future to assign the course to additional users.
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Show course in the Academy: By enabling this option, the course will be visible to the academy members, so they will be able to enroll by themselves in case access is granted to them.
Note:- If that option is greyed out, it means that the relevant course is part of a curriculum.
- If you have created an assignment rule for a coupon-course and this option is not checked then the rule won’t assign any users.
- Course Category: You will be able to add each course to a specific Managing Training Categories .
There is also some additional information displayed on this page where you would be able to track the usage and availability of the course coupons that have been purchased for your academy.
- Price/Discount: Depending on the purchase method, either the academy might have already prepaid all course coupons or the users would have to purchase the course in order to have access to the training material.
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Valid until: The Expiration date of the coupon.
Please note that once the Expiration date of a coupon is reached, you will receive an automated notification, as the admin of the academy, to inform you that the specific coupon is expired, and no more users can utilize it.
- Max quota: Maximum number of users who are able to be enrolled in this course via the relevant coupon code.
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Remaining: The remaining number of available coupons.
Please note that once the remaining uses of a coupon reach the Max Quota, you will receive an automated notification, as the admin of the academy, to inform you that the specific coupon has run out of quota and as such, no more users can utilize it.
Keep in mind that the information presented above could differ depending on the purchase method and the content provider from which the course is offered to Schoox Marketplace.
Tips!
- If you want a Coupon Course not to be displayed in the Course Catalogue then you just have to uncheck the "Show course in the Academy" option.
2. You can export the Courses Coupons Report, which is available in the Using the Report Builder, to get an overview of the various coupons for purchased courses within your academy.