This article explains whether a Head of a parent Above Unit can assess and sign off OJT tasks for trainees assigned to a grandchild Above Unit in a multi-level organizational structure.
Scenario Example
Let’s consider the following organizational hierarchy with three Above Unit Types:
- Above Unit Type 1: Continent (e.g., Europe)
- Above Unit Type 2: Country (e.g., United Kingdom)
- Above Unit Type 3: City (e.g., London)
In this scenario, you want to know if the Head of Europe (Continent) can sign off OJT tasks for users in the London Above Unit (City).
Requirements for This Setup to Work
For a Head of a parent Above Unit to be able to assess OJTs for a grandchild Above Unit, all the following conditions must be met:
- Hierarchy Configuration
- Above Unit 1 (Europe) must be configured as the parent of Above Unit 2 (United Kingdom).
- Above Unit 2 (United Kingdom) must be configured as the parent of Above Unit 3 (London).
- Organizational Setting
- The academy setting “Should Parent-Child Optional Permissions be inherited?” must be enabled.
- You can access this option by navigating to Academy Workspace > Academy Admin > Settings > Control Panel > Organizational Structure.
- When enabled, permissions assigned to Heads of parent Above Units are inherited across all descendant Above Units.
- The academy setting “Should Parent-Child Optional Permissions be inherited?” must be enabled.
- Permission Assignment
- The Head of Above Unit 3 (City) (London) must have the Assess On-the-Job Training Performance permission enabled.
- The Head of Above Unit 1 (Continent) (Europe) must also have the Assess On-the-Job Training Performance permission enabled.
- The Head of Above Unit 3 (City) (London) must have the Assess On-the-Job Training Performance permission enabled.
Example Outcome:
With this configuration: The Head of Europe can sign off OJT tasks for trainees in London.
Important note:
If the Parent-Child Optional Permissions setting is not enabled, the Head of the parent Above Unit will not be able to assess OJTs in the grandchild Above Unit, even if they hold the permission themselves.