You may occasionally want to offer training opportunities that are visible only to specific employee teams while remaining hidden from others. For example, you might create a set of courses intended for certain departments within your organization without making them accessible to all employees.
This article explains how you can configure your course visibility settings to make optional courses discoverable only by your intended audience.
The Goal
Your goal is to make some courses available for self-enrollment (optional) and visible only to specific teams or employee groups—without displaying them to other users.
The best way to achieve this is by using category permissions to manage who can see your courses. In most cases, you don’t need to set them as Private if they are placed in a category that already restricts visibility to certain users based on their permissions.
Restrict Visibility to Specific Teams
To ensure only the intended users can see your courses, start by organizing them within a category that has the right permissions.
Assign the courses to a Category for better organization and easier permission management.
Locate your training category, and click Edit permissions for category.
In the permissions panel, grant Read access only to the specific Jobs, Roles, Units or Above Units that represent the employee teams who should have visibility. By tailoring these permissions, only your intended audience will see the courses listed in their catalog.
Keep the Course Optional for Employees
To ensure the training remains optional, avoid assigning it directly to users.
Do not use the Assign Training feature for these courses.
When configured correctly, employees with visibility will see the courses in the catalog and can choose to self-enroll at their own discretion.
Summary
By combining category permissions with optional enrollment, you can:
Make optional training visible only to specific employee teams.
Keep courses hidden from other user groups.
Allow employees to self-enroll in courses that are relevant to their roles.
This approach gives you flexible control over how and where optional courses appear, ensuring each team has access to the training that matters most to them.