Have you ever performed a mass assignment but realized afterward that you forgot to include a due date? You need to go back and add the due date for all those users, but you definitely don't want to send out new, unnecessary notifications.
Here are two straightforward ways to update the due date for existing assignments without alerting your users again.
Option 1: Updating the due date manually
For a smaller number of users, you can manually update the due date for the course on each user's profile:
- Go to Team Workspace > My Team dashboard > Training
In the left navigation, make sure you are in the Team Workspace.
When in the Team Workspace, select My Team Dashboard and then select Training.
- Find each user and click View Reporting.
- Select the relevant training tab under the user's profile, find your course/learning path, and click the wrench icon next to the progress bar.
- Add your due date and click Save
Option 2: Using the Mass Assignment Template (Recommended for Bulk)
The most efficient way to update multiple users at once is by using the Mass Assignment Completions Template and utilizing the "Send Notifications (Y/N)" column:
- Access Assignment Tool.
In the left navigation, make sure you are in the Team Workspace.
When in the Team Workspace, select Self-Paced Training and then select Assign Training.
- Select the appropriate tab (Courses or Learning paths).
- Download Template: Click Download Template to get the Mass Assignment Completions spreadsheet.
- Fill in User, Training and Due Date Data: Populate the spreadsheet with the user details, the training details (Course ID or Curriculum ID) and the new due date.
- Disable Notifications: In the template, there is a column dedicated to notifications. Type "N" into this column for all entries. This critical step prevents the system from sending a notification.
- Upload the Template: Upload the completed spreadsheet back into the system using the Upload File button.
The system will process the file, update the due dates for the existing assignments, and will not send any new notifications to the users, giving you the clean update you need.
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