Understanding Training Visibility is a critical step when launching and configuring your academy. Visibility determines who can see Courses, Learning paths, and Events in the platform. It does not control enrollment or completion.
This guide explains how visibility works, how categories affect it, and what Admins should keep in mind during setup, as illustrated in the Training Visibility diagram.
Key Concept: Visibility vs. Enrollment
Before diving into the setup logic, it’s important to separate two related, but different, concepts:
Visibility determines who can see a training item.
Enrollment determines who can take and complete the training.
Learners must still self-enroll or be assigned/registered by a Manager or Admin to complete a Course, Learning path, or Event—even if it is visible to them.
Training Types Covered
The same visibility rules apply to all major training objects:
Courses
Learning paths
Events
Each training item can be set to Public or Private and must belong to a category—either Without Category or a permission-based category.
Public Training Visibility
Public training is designed to be discoverable, but category permissions can narrow access.
Public Training in the “Without Category” Category
Visible to everyone in the academy
No permission restrictions apply
Best for:
Open-access training content
Content meant for broad audiences
Public Training in a Permission-Based Category
Visibility depends on category permissions
Only the following users can see the training:
Learners with permission to that category
Admins
Learners who have been explicitly assigned
Best for:
Role-based, department-based, or location-based training
Structuring content without making it fully private
Private Training Visibility
Private training is intentionally restricted and not broadly discoverable.
Private Training in the “Without Category” Category
Visible only to:
Admins
Learners who have been assigned or registered
Not discoverable by the general learner population
Private Training in a Permission-Based Category
Category placement does not expand visibility
Still visible only to:
Admins
Learners who have been assigned or registered
Categories in this case are used mainly for:
Organizational purposes
Admin-level content management
Summary
The Training Visibility model follows a clear structure:
Public vs. Private defines discoverability
Categories refine or organize visibility
“Without Category” is a valid, open-access category
Enrollment always requires an action, even when training is visible
Understanding and applying these rules during setup ensures learners see the right training at the right time, without confusion.