OJT tasks are designed so that all assigned learners can view the steps required to complete their training. This includes any content added directly within the task itself.
Because of this, trainer-specific materials are best shared through alternative methods that ensure the right audience has access, while keeping the learner view clean and relevant.
Recommended Approaches
1. Leverage Trainer Notifications
You can configure trainer notifications at the OJT level.
Within these notifications, you can include:
- Instructions for the trainer
- A link to the evaluation
Why this works well:
- Notifications are sent only to designated trainers or managers
- The evaluation link is shared in a context that is specific to the trainer’s role
- The learner’s view remains focused on their required actions
This approach is especially helpful if you want to guide trainers through the evaluation process while keeping everything organized and easy to access.
2. Share Trainer Resources Separately
Another effective option is to provide trainer-specific materials outside of the OJT task itself. This can include:
- A restricted resource area
- Direct communication with trainers
Benefits:
- Keeps OJT steps simple and learner-friendly
- Gives trainers a dedicated space for evaluation tools and resources
- Allows for greater flexibility in how trainer materials are managed and updated
Summary
OJT tasks are built to provide visibility into the training process for learners, which makes them ideal for tracking progress and completion. For trainer-specific evaluations, using targeted communication methods, like notifications or separate resource sharing, ensures that trainers have everything they need while maintaining a clear and focused experience for learners.
By structuring your setup this way, you can support both roles effectively and keep your training workflow running smoothly.