Differences Between Standalone and Course-Connected On-the-Job Trainings (OJTs)

This article outlines the key differences between Standalone and Course-Connected On-the-Job Trainings (OJTs) in terms of setup, accessibility, features, and limitations, to help you determine which type best fits your training needs.

1. Setup Location

  • Course-Connected OJTs
    These are created within a specific course. To set them up, navigate to the On-the-Job Training tab within the desired course panel.

  • Standalone OJTs
    These are not associated with any course and are created independently. To create a standalone OJT, go to Academy Workspace > Training Admin > Manage Training > On-the-job Training.

2. Access & Visibility

  • Course-Connected OJTs
    Learners will see the OJT only if they:

    • Are enrolled in the associated course

    • Have been assigned the course

    • Have access to the corresponding training category

  • Standalone OJTs
    Can only be assigned by managers directly to learners.

3. Features

  • Course-Connected OJTs

    • Support task pools, which are reusable groups of tasks across multiple OJTs.

  • Standalone OJTs

    • Do not support task pools. This feature is only available in course-connected OJTs.

4. Relationship to Courses

  • Course-Connected OJTs

    • These are directly linked to a specific course and appear as part of the course content.

  • Standalone OJTs

    • Exist independently from courses.

    • Can be copied into a course if needed, although task instructions will not be transferred during the copy process.

5. Additional Notes

  • Completion Dates

    • Cannot be edited for standalone OJTs.

  • Assignment Rules

    • Assignment by rule is not supported for standalone OJTs.

    • Reassignment by rule is supported.

  • Completion Data

    • If a standalone OJT is copied into a course, it will not retain any prior completion data.

  • Sign-Off Restrictions

    • Standalone OJTs do not support job role-based sign-off restrictions.

  • Dashboard Reporting

    • The dashboards for standalone OJTs differ from those associated with course-connected OJTs.

  • Onboarding and Learning Paths

    • Standalone OJTs cannot be included in onboarding flows or learning paths.

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