Adding Skills to Your Academy

Updated April 24, 2026 08:39

Once you, as an academy admin, have enabled the Skills Management feature for your academy, you are ready to find and add the desired academy skills. The skills that you will add will be the ones that will be assessed on each user. So, you need to determine which skills are relevant to your Academy.

In the left navigation, make sure you are in the Academy Workspace.

When in the Academy Workspace, select Development Admin.

Select Skills and then select Manage Skills.

Adding Skills (AI Not Enabled)

Schoox provides you with several common skills you can use for your academy. These are found in the Skills Database. The skills provided are of the default type. To see all of the available system-defined skills click on the Add from Database button.

A list of skills will appear with predefined names, descriptions, and categories. Find the skills you want to add, and select them under Actions.

To add them to your academy, click Add to Academy.

Adding Custom Skills (Manual)

If you cannot find a predefined skill you like, you can add a skill manually.

Select the Skill Type and Category, give the skill a name, and give it a description. After that, scroll down and click Save.

Once the skills have been added to your academy, you can edit them based on your needs, or add a translation in a different language. Just go back to Manage Skills and click on the Edit icon.

Please note: The languages available here are the UI languages you have selected in your Academy's settings. Each user will see the skill titles and descriptions that are saved for their UI language.

Don’t forget to Save your changes when finished!

Adding Skills (AI Enabled)

If you have AI-options enabled, you will have the option to add skills with AI. For a more comprehensive guide on this, including best practices, see: Connecting or Mapping Skills Using Artificial Intelligence (AI)

Selecting Add with AI will send you to the Map Skills page.

On the page that appears, your academy's jobs and courses will be listed under the respective tab.

Select the eye icon to view the current mapped skills and AI-suggested skills.

Select the Suggested skills tab.

Check the boxes next to any skills that you deem relevant, and select Map skills at the top.

Bulk Upload of Skills via Template

You can upload multiple skills at once by using the provided template file.

To access this feature, navigate to the Active Skills tab, where you will find the Upload File and Download Template options.

Use the Download Template button to obtain the template file, then populate it with the skills you wish to upload to your academy.

Important Guidelines

Remove any sample groups, skills, and categories included in the template and replace them with your own data.
Group names must not exceed 80 characters.
Category names must not exceed 130 characters.
The template file must contain no more than 100 rows of data.

Additional Notes

If a row contains a group name that exceeds 80 characters, the skill will still be created; however, it will not be assigned to any group.
If a row contains a category name that exceeds 130 characters, the skill will still be created; however, it will not be assigned to any category.

Grouping Skills

When in the Academy Workspace, select Development Admin for all Development Administration options.

Select Skills and then select Group Skills.

On this page, you will find skills organized into categories and groups.

To create a new category or group, select the Create category or Create group button, respectively.

Please note that you cannot add custom skill categories or groups with the same name more than once. If you try to create a duplicate, an error message will appear.

For categories: “This category name already exists. Try another name.”
For groups: “This group name already exists. Try another name.”

Selecting the Edit button next to a category or group allows you to update its name.

Selecting the X icon allows you to delete it, with a confirmation modal appearing first.