As an Admin, you are able to review, edit, and disable the notifications sent for various actions throughout the Academy.
In the left navigation, make sure you are in the Admin Workspace.
When in the Admin Workspace, select Training Admin for all Training Administration options.
Select Notifications and then select Academy.
The notifications for On-the-Job Trainings are found under the On-the-Job Training tab.
In the table below, you'll find information on each notification.
Please note: You can preview every notification, but not all notifications are editable. Check the table for more information. Moreover, you can filter the users based on job and location and send the notifications to specific recipients only.
| Notification | Default Recipient | Purpose | Editable / In-app |
| Trainee gets email notification when they are ready for On-the-Job Training | Trainee | To inform the Trainee that he is ready to proceed with their required On-the-Job Training. | Yes / No |
| Manager gets email notification when trainee is ready for On-the-Job Training | Unit Manager/ Assistant Unit Manager/ Training Manager/ Admin* [Required Job Permission: Assess OJT Performance] |
To inform the Unit Manager that a Trainee is ready to proceed with the required On-the-Job Training *This notification will be sent to admins only in cases where tasks are signable only by admins. |
Yes / No |
| Manager gets email notification when trainee has completed the required On-the-Job Training | Unit Manager/ Assistant Unit Manager/ Head of Above Unit/ Assistant Head of Above Unit/ Training Manager/ Admin* [Required Job Permission: Assess OJT Performance] |
To inform the Manager that a specific Trainee has completed the required On-the-Job Training. *This notification will be sent to admins only in cases where tasks are signable only by admins. |
Yes / Yes |
| On-the-Job Training: Home Assignment |
OJT Creator/ Unit Manager/ Assistant Unit Manager/ Head of Above Unit/ Assistant Head of Above Unit/ Training Manager/ Admin*
[Required Job Permission: Assess OJT Performance] |
To inform the Manager that someone has uploaded a file for the required Home Assignment task. *This notification will be sent to admins only in cases where tasks are signable only by admins. |
Yes / Yes |
| Trainee gets email notification when manager comments on their On-the-Job Training | Trainee | To inform the Trainee that the Trainer commented on their On-the-Job Training Task | Yes / No |
| On-the-Job Training: (Un)assignment | Trainee | To inform the Trainee that they have been unassigned from the On-the-Job Training *This notification only applies to Standalone On-the-Job Training |
No / No |
| You have been assigned to retake an On-the-Job Training | Trainee | To inform the Trainee that they have been assigned to retake an On-the-Job Training *This notification only applies to Standalone On the Job Training |
Yes / Yes |
| Trainee gets email notification when trainer has completed their On-the-Job Training | Trainee | To inform the Trainee that their Manager has completed their On-the-Job Training. | Yes / No |
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