| Enable Feature (Admin only) | Enabling and Creating a Microlearning Micro-Course |
| Workspace |
Academy, Training Admin |
| Roles | Admin, Training Admin |
Sometimes the best way to learn is in small blocks. Enter Microlearning, a way to help your team members learn new information in small doses, over a period of time, almost like flashcards. Using text, images, questions, and stacks (a combination of text or image and a question), users can now quickly go over information and learn new skills!
Microlearning is currently in its initial stages, and will progress further as time goes on. Keep this in mind whilst creating these courses!
Enabling Microlearning
Note: Microlearning needs to be enabled by Schoox first before you can enable it in your Academy.
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin for all Training Administration options.
Select Settings and then select Control Panel.
Use the search bar, or scroll down, to find Microlearning and switch on the toggle next to Turn on microlearning in this academy.
Creation - Navigation
When in the Academy Workspace, select Training Admin.
Select Manage Training and then select Microlearning.
Here you can see all current Microlearning courses, as well as create new ones. Click on Create Microlearning to start.
Creating Microlearning from Scratch
Step 1:
If you switched the Enable AI Features on in the toggle, you will get two different options. If not, it will automatically start with Start from Scratch.
To manually create a new micro-course, click on Start from scratch and select Start Designing.
Step 2:
In the next screen, fill out all the required information. The Title, Language and Training Category are mandatory fields.
- Title: The name of the micro-course
- Description: A short description on what the micro-course is about
- Language: The language the micro-course is in
- Training Category: The category the micro-course is in
- Estimated Time: How long it takes users to complete
- External ID: The ID used to share it
- Tags: Tags to help users easily find the micro-course
Step 3:
This is where you start to create your micro-course. You want to add cards that users then get in slow, bite-sized pieces, based on the schedule you will set up later. There are four kinds of cards:
- Text: These cards have text for users to remember.
- Images: These cards have images for users to remember.
- Questions: Short quizzes for users to test their knowledge.
- Stacks: Flashcards, with text or images on one side, that then flip over to a question.
When you are done, click Configure to create the micro-course.
Step 4:
If Skills are enabled in your Academy (Enabling Skills in Your Academy), you now will be asked to map skills to the micro-course. This way learners can improve their skill scores by finishing the course, and the course will be included in Career Path and Job Training recommendations if said skills are mapped to jobs.
- Skills: Chose Academy Skills from the dropdown menu
- Al Recommendations: If AI is not disabled, you will get recommended skills here. By adding these skills, they will be mapped to the micro-course and added to the Academy.
Select your skills, scroll down, and click Save.
Scroll down to Create Microlearning (Continued) for the next steps. These are the same whether you are manually creating a Microcourse or using AI for the creation.
Creating Microlearning with AI
Step 1:
Select Use AI to let AI do the bulk of the work for you, and create a micro-course you can then fine-tune.
Step 2:
This is where you give the context for your Microlearning. The title, description, company name, and industry are important - this is where the AI gets most of its information.
- Title: The name of the micro-course
- Description: A description on what the micro-course is about
- Company Name: Your company name
- Industry: Your company industry
- Skills: Select academy skills that should be added to the course
- Language: The language the micro-course is in
- Training Category: The category the micro-course is in
- Estimated Time: How long it takes users to complete
- External ID: The ID used to share it
- Tags: Tags to help users easily find the micro-course
- Requested number of content cards: The amount of Text cards that will be created
- Requested number of question cards: The amount of Question cards that will be created
- Requested number of stack cards: The amount of Stack cards that will be created
- Tone of voice: The tone in which the content is written. Choose between professional, encouraging, informative, or conversational
All the information you add will be taken into account when creating the course.
Step 3:
While you wait for your cards to be created, it will give you more information on how the information is divided between learning phases, and how many cards are created for each phase and theme.
If you missed the planning, you can see it when the cards are created by clicking View Planning.
Now you get an overview of all cards created. Don't worry if it seems that it is past the character limit, this is only visible in the preview! The cards will show the full text in the course.
Clicking on a card allows you to edit the text. It will also bring up a menu for further actions.
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Edit the text using AI. Make it longer, shorter, change the tone of voice, fix spelling and grammar, or rephrase the text.
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Change the color of the card
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Align text
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Duplicate
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Move card to the right
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Hide the card. If hidden
, the card won't show up when the course goes live
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Delete card
Scheduling and Publishing Microlearning
The following steps are the same both for AI and from Scratch.
You are able to schedule the micro-course, so that the cards and stacks appear in a predetermined sequence over a period of time. To do so, select Custom Schedule.
Select the days of the week you'd like the cards and stacks to be distributed. Then determine when the first and last card should be presented on each of those days.
In the drop-down menu that appears, select how often the cards and stacks should appear within that timeline.
Stacks can be thought of as a card with two sides. The content is on the front, and on the back a question regarding the content. You can determine how far apart these two sides are revealed to the learner. The stack interval takes precedence over the card schedule. Meaning, whatever interval you select here will add to the time between cards, as well.
| Example of scheduling |
|
Let's say you have twelve cards and make them available on Mondays and Wednesdays, between 1:00pm and 3:00pm, at an interval of once an hour. This means three cards are released each Monday and each Wednesday (at 1:00, 2:00, and 3:00) — six per week. The micro-course would take two weeks to finish. If you set them up in an interval of once every half an hour, using the same timeline, the course would only need one week. If one stack with an interval of ten minutes was introduced into the schedule, it would add that ten minute delay to the schedule. At some point that ten minutes would delay the last card of the day back by ten minutes, pushing that card to the next day; the last card's release time would come at 3:10, ten minutes after the last card can be released on that day. |
Please Note: The learner must currently be logged into their academy in order to view revealed cards immediately when scheduled. If a schedule spans three days, but a learner doesn't log in for a week after they've been assigned the micro-course, they would receive all the cards and stacks at one time.
The last step is to set the visibility. Choose your preference and click Publish to publish your micro-course.
Related Articles
Taking a Microlearning Micro-Course: For learners who want to take a micro-course.
Assigning, Unassigning, and Reassigning Microlearning: For managers who need to assign, unassign, or reassign Microlearning