Creating a Single-Event Course with Restricted Visibility

Use Case

You may want to design a course that consists of just one step: an event. Your goal is simple and efficient — once learners attend and complete this event, the course should be marked as completed automatically for them.

At the same time, you may also want to ensure that only a specific group of users within your academy can see and access this event.

This use case explains how you can achieve both objectives while working within the platform’s intended design.

Understanding the Behavior

When an event is set as required for course completion, it becomes a mandatory step for anyone assigned to the course. To ensure consistency and fairness for all learners assigned to that course, required steps are designed to be universally accessible.

For this reason:

• Events that are marked as required for course completion do not offer the “Connect to Org Structure” option.
• This behavior ensures that required course steps are not restricted by organizational structure rules.

This is expected platform behavior and helps maintain a clear and consistent completion path for learners.

Recommended Approach

If attending the event is the only step needed to complete the course, you can still achieve your goal by combining course setup with training category visibility.

Here’s how you can approach it:

1. Set the event as a required step in the course.
   • This ensures that course completion is triggered automatically as soon as the learner completes the event.
2. Do not use “Connect to Org Structure” on the event itself.
   • Since the event is required, this option will not be available.
3. Control access through the course’s training category instead.
   • Assign the course to a training category.
   • Configure visibility rules for that training category so that only the intended group of users can see and access it.

By managing visibility at the training category level, you can effectively limit who has access to the course (and therefore the event), while still allowing the event to function as a required completion step.

Why This Works Well

• Learners who have access to the training category will be able to view, attend, and complete the event.
• Once the event is completed, the course is automatically marked as completed.
• Users outside the defined audience will not see the course or event at all.

This approach keeps your course structure simple, supports automatic completion, and ensures the right audience has access.

Learn More

For detailed instructions on setting up and managing training category visibility, you can refer to the article: Managing Training Categories. This article walks you through how to configure categories and visibility rules to match your training needs.