An admin or a manager with the Create Standalone On-the-Job Training permission can create and manage their On-the-Job Trainings and their associated tasks.
To create a new task for your On-the-Job Training, head over to the On-the-Job Training panel and Edit Tasks.
Click on the Create new task button, select one of the available types of tasks and fill in the relevant Title and Description. Add the estimated time required for task completion, choose if you want managers to provide the actual time that the user needed to complete the task, select if you want this task to be signable only by an academy admin, and click Save new Task when you've finished.
Please note:
- If you mark a task as "signable only by admin", Managers will not be able to evaluate the users under their org structure even if they have the "Assess On-the-Job Training Performance" permission enabled.
- Upon completion of the OJT, the "Estimated Time Required for Task Completion" will be added to the total time spent on the course. However, managers have the option during the sign-off/ assessment process to replace this time with the actual time the employee sent to complete the task.
- For Course-Connected On-the-Job Trainings you also have the option to create a Task Pool when creating a new Task. To learn more about this read: Creating Task Pools for Course-Connected On the Job Trainings
Available Types of Tasks:
Simple Task: A Simple task does not require any verification from the trainee, they just need to sign off their task in order to be marked as completed.
Home Assignment: You can also set an On-the-Job Training task to be completed with a Home Assignment. A Home Assignment task requires the trainees to accomplish some sort of homework, and then verify that they have completed the assignment by uploading an assignment document or file. After the upload, the task is considered complete; and the managers can download the assignments, review them, and rate them.
Please note that only the files of one of the following types can be uploaded (as a home assignment):
.zip, .rar, .3gp, .avi, .flv, .m4v, .mkv, .mov, .mp4, .mpeg, .mpg, .ogv, .webm, .wmv, .jpg, .jpeg, .png, .pdf, .doc, .docx, .ppt, .pptx, .xls, .xlsx, .txt, .mp3, .m4a
Open Question: You have the option to ask from the trainees to answer to an open question. For example, you can set a task “Describe the three most popular dishes in a paragraph of at least 100 words” and the employee can write the paragraph to complete the task.
Task with Signature: By adding this type of task, users will be able to sign off their tasks by drawing their signature. Moreover, you have the option to decide if this task should be signable only by an admin (Admin Task) or if the Trainee can mark the task as completed through Trainer's account (Single Account Sign-Off).
Apart from the task's description, for each of the tasks, you have the option to upload instructions for your trainees by clicking on one of the following options:
- Add Url Instructions
- Upload Instructions
- Add Instructions from Library
Moreover, each OJT task can be associated with a specific skill or set of skills. For each task, click on the Associate with skills field, and choose the skills from the list provided. This allows you to use the results of this On-the-Job Training alongside the skills management in your Academy.
Read more:
Edit On-the-Job Training Tasks
Managing User Course Progress When an On the Job Training is Added / Updated