The specifics of compliance differ from academy to academy. However, in Schoox you can mark courses as Compliance Courses, and then track compliance in your academy.
Designating Compliance
You can easily label a course a compliance course while creating it, by simply selecting Yes under Compliance Course.
This can be easily done after the creation of a course as well.
In the left navigation, make sure you are in the Academy Workspace.
When in the Academy Workspace, select Training Admin. Then, choose Manage Training and select Courses.
Here, select the course you want to manage.
In the course panel, select Edit General Info, either from the right menu under the Edit Course tab, or from the Quick Tools on the right.
Scroll down and check Yes under the Compliance course.
Optionally, you can add the course to a separate, Compliance Courses category, as well, to further distinguish it.
For your compliance courses you can select whether you want them to award a certificate or not.
If your course is set up to award a certificate, then all users who have an active certificate will be considered compliant. If your course is set up to not award a certificate, then all users who have an active completion (100% progress) will be considered compliant.
Accessing the Compliance Dashboard
Compliance courses have their own dashboard.
In the left navigation, make sure you are in the Team Workspace.
When in the Team Workspace, select My Team Dashboard and then select Compliance.
New Dashboard
At the top of the page, select either the By person or By training tab.
Once you select the desired dashboard type, you can access the Compliance by Course option to review statistics related to your compliance courses.
A. Compliance Dashboard by training
At the top of this page, you can view your academy’s compliance score, along with the date of the most recent statistics update by hovering over the refresh icon. To manually refresh the statistics, click the corresponding refresh option, as illustrated in the image below.
- Total courses: the total number of compliance courses in your academy
- Learners: the number of employees enrolled in the compliance courses of your academy
- Compliant: the number of employees that are considered compliant in all the compliance courses
- Non - compliant: the number of employees who are not considered compliant, as mentioned above
You can narrow down the displayed information for a specific course by selecting the course you would like to review. To locate a course, you may use the search bar at the top of the page, apply the available filtering options on the left-hand side of the screen, or sort the results using the provided sorting options.
The available filtering options include Category Type (Academy Categories or External Categories), Categories, and Visibility (Public or Private).
The Sort By dropdown allows you to organize the results either alphabetically (A to Z or Z to A) or by creation date (Newest to Oldest or Oldest to Newest).
Here, all numbers reflect the employees enrolled in the specific course. Therefore, Enrolled Learners indicates the total number of employees enrolled in the course, Compliant learners the number of those who have 100% progress in this course or an active certificate, and so on.
If you scroll down, you can also see the progress of each employee individually. This information is also gathered in the Learners Dashboard.
B. Compliance Dashboard by person
At the top of this page, you can find information such as:
- Learners: the number of employees enrolled in at least one of the compliance courses of your academy
- Compliant learners: the number of employees that are considered compliant in all the compliance courses
- Non - compliant learners: the number of employees who are not considered compliant
Additionally, by scrolling down, you can view the total number of courses, the number of courses with which the learner is compliant, and the compliance rate per employee.
By selecting one of the profiles, you can also drill down to checking the user progress per compliance course.
Important note: For a compliance course to appear in the Compliance Dashboard, at least one user must be enrolled in the course. If no users are enrolled, the course will not be displayed on the dashboard.
Switch to Classic Dashboard
You can also track your compliance training using the Classic Schoox Dashboard. To access it, select ‘Switch to classic dashboard’ at the top of the page.
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